General Data Protection Regulation (GDPR)
Privacy Notice for Candidates (UK)
WHAT IS THE PURPOSE OF THIS DOCUMENT?
Push Entertainment Limited is committed to protecting the privacy and security of your personal information.
This privacy notice applies to job applicants and other candidates who apply for work with Push Entertainment Limited or other company in the Push Group.
Push Entertainment Limited (and each company in the Push Group) is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy of this privacy notice because you are applying for work with us (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).
DATA PROTECTION PRINCIPLES
We will comply with data protection law and principles, which means that your data will be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
THE KIND OF INFORMATION WE HOLD ABOUT YOU
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
- The information you have provided to us in your curriculum vitae and covering letter.
- The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications.
- Any information you provide to us during an interview and as part of the job application process, including any technical assessments or online tests undertaken by you.
We may also collect, store and use the following types of more sensitive personal information:
- Information about your health, including any medical condition, health and sickness records.
- Information about criminal convictions and offences (only where appropriate to the role in question and as permitted by law).
- Only where you chose to provide this information to us voluntarily – Push will not request it as part of a recruitment process: Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
HOW IS YOUR PERSONAL INFORMATION COLLECTED?
We collect personal information about candidates from the following sources:
- You, the candidate.
- Recruitment agencies, from which we collect data such as your CV and any other candidate information you may provide in support of your application.
- Experian or other professional background check provider, from which we may obtain checks relating to your identity and legal right to work.
- Disclosure and Barring Service in respect of criminal convictions (if and only where applicable to the role in question).
- Your named referees.
- (Only where relevant to the role and application process): technical skills testing information and results obtained from on-line test provider, currently Codility (programming testing platform).
HOW WE WILL USE INFORMATION ABOUT YOU
We will use the personal information we collect about you to:
- Assess your skills, qualifications, and suitability for employment with us and the role for which you have applied.
- Carry out background and reference checks, where applicable.
- Communicate with you about the recruitment process.
- Keep records related to our hiring processes.
- Comply with legal or regulatory requirements.
It is in our legitimate interests to decide whether to appoint / employ you since it would be beneficial to our business to appoint someone suitable to undertake the work/role in question.
We also need to process your personal information to decide whether to offer you the opportunity to enter into a contract of employment or a contract for services with you or your personal service company.
Having received your application and the results from any tests which you may be required to take as part of the recruitment process, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you employment. If we decide to offer you employment, we will then take up references and carry out such other background / vetting checks required as part of our recruitment process (as will be explained to you if applicable) before confirming your appointment.
If you fail to provide personal information
If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.
HOW WE USE PARTICULARLY SENSITIVE PERSONAL INFORMATION
We will use your particularly sensitive personal information in the following ways:
- We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during the recruitment process.
- We will use any health-related information you may be required to provide to us in order to establish your fitness for the work involved, and to enable us to meet our duty of care and legal obligations to you regarding health and safety and workplace adjustments.
INFORMATION ABOUT CRIMINAL CONVICTIONS
We do not envisage routinely obtaining information regarding criminal convictions as part of our recruitment process.
We will only collect information about your criminal convictions if we would like to offer you the work which requires or permits such safeguarding checks to be conducted, in which case this requirement will be discussed with you and processed in accordance with prevailing laws.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
Why might you share my personal information with third parties?
We will only share your personal information with the following third parties for the purposes of processing your application:
- Other companies within the Push Group;
- Recruitment / search agents engaged by us, third parties whose services are required to enable us to process your application (for example, Codility where technical testing is required), vetting agencies (identified above) and our professional advisors as appropriate (for example, outsourced HR support, payroll and financial advisors).
All our third-party service providers and other entities in the Group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my information for?
We will retain your personal information normally for a period of 6 months after we have communicated to you our decision about whether to appoint you. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.
In the event that you are offered and accept employment or engagement with us, you will be issued with a Staff Privacy Notice which will inform you of the retention periods applicable to the personal information of our members of staff.
RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Simon Scott, company Director in writing or send an email to [email protected]
RIGHT TO WITHDRAW CONSENT
When you applied for this role, you provided your explicit consent to us processing your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact a company Director in writing. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.
DATA PROTECTION OFFICER
We have appointed a Company Director, Simon Scott, to oversee compliance with this privacy notice. If you have any questions about this privacy notice or how we handle your personal information, please contact Simon by sending an email to [email protected]
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.